Skip to main content

Using Web Access and Email Client programs for accessing, archiving & retrieving Emails

Further to the evaluation of importance of email management (explained in this post Email Management is an important issue ) it is now important to know the methods of accessing emails.

Email is a service provided by many companies like Google, Microsoft, Yahoo and many businesses on their own, with the same objective of allowing their users to have an identity in and out of their organizations.

Methods to access emails

Web Access

The simplest method is to access via web. That means the email service provider provides a web address and the user can simply use this URL for logging in from any computer or mobile using the available browsers.

The advantage of this method is the direct and updated access to the email server.
The disadvantage of this method is the limited formatting options and the need of using internet as long as you access the mailbox. With slow speed of internet this method often gives problems especially when you are sending large attachments by email.

Using email client

This method of using an email client gives a lot of flexibility to access, retrieve and archive the emails. 

The main advantage of using email client is that the emails are always available on a particular computer, even when the computer is offline. Besides this the formatting options are many. Large attachments can be easily sent with slow speed internet even if it takes a lot of time. It is something like 'send and forget'. The emails are stored in the outbox folder and it manages to send the attachments.

Another big advantage is not having the need to enter username and passwords regularly once the email client is popularly configured.

The main disadvantage with using email client is that you need to know a little bit of the procedure to configure the settings like POP, IMAP, etc. However they aren't really difficult.

How to use web apps or the email clients?

Web apps can always be accessed through internet browsers like Internet explorer, Google Chrome, Mozilla Firefox browser, etc on computer and with the default browser on your smartphone.

Email clients are specialized programs you need to download from the product vendor or supplier like Microsoft for Microsoft Outlook, or you can choose to use open source clients like Apache's open office suite which contains a mail program.

Microsoft too provides a free email client as Windows Live Mail with its suite called Windows Live Essentials.

We shall explain in the future posts the other aspects related to using the email clients.
Post a Comment

Popular posts from this blog

CORRUPTION - the cause, its effect, the types and the solution for eliminating it

WHAT IS CORRUPTION?
Misuse of entrusted funds and power for private/individual gain is termed as Corruption. It is generally described as cheating, bribing or doing other unethical things in order to get personal benefit or profit. It includes giving or accepting bribes, offering inappropriate gifts, manipulating elections, swallowing funds allotted by the Government/Employer for personal gain, laundering money, cheating investors in various schemes etc.,
Corruption is universal. It exists in all developed and developing countries in varying degrees, both in the public and private sectors, as well as in non-profit and charitable institutions. Corruption has its own grades and they range from liquor, women and social influence and finally liquid cash. Many lives have been ruined from bad vices like gambling, drinking, betting etc., and corrupt people are using these devices to ruin their rivals. Corruption is a major issue for most of the countries which adversely affe…

Homeopathy medicines - A Guide for the Old, Poor and the Needy people

The last stage in human life is Old age. At this stage old people will encounter negligence from others including their families in some worst cases. Not only this, they will develop self negligence. Due to Competitiveness, tension due to pressure of work, spending leisure time on viewing TV, Children's education etc., youth also neglects them. Though the youth have love and affection towards them , they are not spending sufficient time as expected  by the old people due to the  above reasons. Youth working in foreign countries is also one of the reasons.


As a  result, old  people  are getting mental imbalance. They feel  that their vast experience in dealing things and  their sacrifices  for the family have no recognition by their kith and kin.Neglected presence of the old  people in taking decisions in important family matters will lead them to distress and self non-attention over the diseases from which they suffer. As a result they develop a tendency  "What for we are to l…

Tapatraya (3 Cravings) of Humans and the suitable methods to suffice them

Tapatraya in Sanskrit, means 'The 3 Cravings (Anxieties)' of the Human Life. Trying for a thing or for a purpose with undue longing and anxiety is generally called as Tapatraya (Craving). This is the common man’s view. But spiritually this has got a different meaning, a meaning in true sense.

These three kinds of cravings termed as Tapatraya are  - 1. Aadhi Bhouthika (Physical), 2. Aadhi Dyvika (Mental), and 3. Adhyatmika (Spiritual).

The explanation of these three may differ from one school of thought to the other. But let us think according to our view.