Using Web Access and Email Client programs for accessing, archiving & retrieving Emails

By
Further to the evaluation of importance of email management (explained in this post Email Management is an important issue ) it is now important to know the methods of accessing emails.

Email is a service provided by many companies like Google, Microsoft, Yahoo and many businesses on their own, with the same objective of allowing their users to have an identity in and out of their organizations.

Methods to access emails

Web Access

The simplest method is to access via web. That means the email service provider provides a web address and the user can simply use this URL for logging in from any computer or mobile using the available browsers.

The advantage of this method is the direct and updated access to the email server.
The disadvantage of this method is the limited formatting options and the need of using internet as long as you access the mailbox. With slow speed of internet this method often gives problems especially when you are sending large attachments by email.

Using email client

This method of using an email client gives a lot of flexibility to access, retrieve and archive the emails. 

The main advantage of using email client is that the emails are always available on a particular computer, even when the computer is offline. Besides this the formatting options are many. Large attachments can be easily sent with slow speed internet even if it takes a lot of time. It is something like 'send and forget'. The emails are stored in the outbox folder and it manages to send the attachments.

Another big advantage is not having the need to enter username and passwords regularly once the email client is popularly configured.

The main disadvantage with using email client is that you need to know a little bit of the procedure to configure the settings like POP, IMAP, etc. However they aren't really difficult.

How to use web apps or the email clients?

Web apps can always be accessed through internet browsers like Internet explorer, Google Chrome, Mozilla Firefox browser, etc on computer and with the default browser on your smartphone.

Email clients are specialized programs you need to download from the product vendor or supplier like Microsoft for Microsoft Outlook, or you can choose to use open source clients like Apache's open office suite which contains a mail program.

Microsoft too provides a free email client as Windows Live Mail with its suite called Windows Live Essentials.

We shall explain in the future posts the other aspects related to using the email clients.

Comments

Post a Comment

Popular

Organize the data and folders on your Computer for free without any need of software

By
Image
With ever increasing digital data (files) and fast improving hardware components for the computer, it becomes an increasingly daunting task to organize a computer which has a lot of files, ie., digital files. However with experience and a simple strategy, we can organize the computer folders easily and freely without having the need to spend a single penny for any software. Yes, no software needed. After all, a computer is only as intelligent as its maker, the human. Having said this, it is also important to have realistic expectations about your data to be organized and the time you need to organize the data on your computer. If you have 10 years of data messed up, you may need few hours or minutes every day over a long time to properly organize all the data found on your computer.
Read Full here

Trust Tytan 2.1 subwoofer audio system succeeds in creating trust

By
Image
Trust Tytan 2.1 (wired) subwoofer set at its affordable price in the lower to mid price range seems to be an excellent choice if you limit yourself to buy a good subwoofer speaker set to be used for both your laptop and smartphone. Trust company seems to be making trust with its customers and one of the VC team's staff has been satisfied with the performance of this loud speaker system.
Read Full here

Creating a Blog, using it and things to know about it

By
To define a Blog, inform about how to create it, use it, follow the etiquette and benefit from it, there are too many websites, and few websites are mainly aimed at helping new bloggers and they make money out of it. The scope of this article is to explain about Blogging to the non-techie users in a concise way. It provides you a basic idea about Blogging and provides you many insights about which you can later verify and gain experience on your own browsing the Internet on those topics. What is a Blog? As you may already know that Blog is a form of website which is maintained like a journal, where all the articles posted will be displayed in the reverse chronological order – meaning, the latest Post (articles referred to as Posts in Blogging terminology) appears on the front page as the first item and all the previous posts appear in the descending order. Uses of a Blog A Blog is mainly used by individuals or a group of individuals or even companies to keep th...
Read Full here

An Indian dimension to Spirituality and methods of Self Control

By
This   Indian   (Hindu) dimension of Spirituality is our small effort to make our readers know something about ancient India’s wisdom which was precisely preserved in the form of   Vedas, Epics, Puranas, Upanishads , etc, all of which at more than one occasion have never refrained from the discussion on the   human behavior   and the methods of   Self-control . A little consideration will explain the fact that with the gained material knowledge on any subject, people try to do different things and in the process of doing things people make mistakes and those mistakes teach important lessons to improve our lives if those underlying lessons are understood properly Our experiences both good and bad will give way to critical thinking and the process of critical thinking more often is linked to our intellect and to our minds which in turn connect us with our own true selves to let us understand our true nature and the natural principles of this world. So i...
Read Full here

Parents' Role in Shaping Children's Behaviour.

By
Good behaviour is the outward expression of an inner order — it reflects a person's character, values, and consciousness. It is not just about manners or external politeness; it is the natural fragrance that arises from a well-cultivated mind and a pure heart. At the human level, good behaviour means living with respect for oneself and others, showing kindness, honesty and self-control in all interactions. In short, good behaviour is living in harmony with dharma, with a mind filled with love and a heart tuned to the higher purpose of life.  It is the bridge between human life and divine life.  In the fast-paced life of today, the meaning of good behaviour often gets blurred by ambition, technology, and competition. Children are quick to learn digital skills but slow to learn emotional sensitivity. The old foundation of respect for parents, teachers, and elders is weakening, not because the young are bad, but because guidance through examples has become rare.  Sri Ra...
Read Full here

Know about IMEI for GSM and MEID for CDMA for your mobile phone security and validation

By
Image
All over the world the most common technology used for the mobile handsets is the GSM technology, because there are the international players like Vodafone, Orange, Airtel, etc spread in many countries and continents and they use the standard SIM cards that work for GSM enabled handsets only. Though not as largely spread as GSM networks, the CDMA networks are also equally popular in countries like India with the players like TATA and Reliance . Now we need to know two terms – GSM and CDMA. GSM mobile handsets GSM is the acronym for Global System for Mobile communications (originally from Groupe Spécial Mobile) and is the most popular standard for mobile phones in the world. The GSM Association acts as the promoter of this network and according to their estimates 80% of the global mobile market uses the GSM standard.
Read Full here

Anuloma - Viloma Sukha Pranayama (Alternate breathing exercise in comfortable pose)

By
DEFINITION OF PRANAYAMA: Pranayama (Prāṇāyāma) is a combination of two Sanskrit words 'Prana' which means life force, vital energy or breath, and 'Ayama' which means to extend. This forms a part of various yogic practices devised in ancient India. Nowadays almost everybody from school-going children to college students to private and public employees, business people, etc., leads mechanical life in towns and cities. They find no time to concentrate on their health. Even they have no time to verify whether their food proportionately contains sufficient quantities of carbohydrates, proteins, vitamins, minerals, etc., required daily for their health. If such is the case where is the time for them to look after their physical and mental fitness? To give some tips to our readers, ViprasCraft is suggesting the following simple alternate breathing exercise in a comfortable pose, also known as Anuloma-Viloma Sukha Pranayama (Comfortable alternate breathing e...
Read Full here

MONITORS

By
Monitor is also called as ‘VDU’ Visual Display Unit. Monitors & TV set’s use ‘CRT’ Cathode Ray Tube technology initially. In the present environment a newly developed technology has changed the entire VDU’s drastically referred as ‘TFT’ Thin-Film Transistor known as LCD. In today’s world the monitor is not “Just a Display”, by HD (High Definition) a high quality video content is available today. With the High quality rendering Video and High end Graphics and Games there is an improvisation in display. Older : In previous technology CRT is used in display stands for picture tube. In CRT there is a glass envelop consists an electron gun and a phosphor-coated screen. When a computer sends display signals to a monitor these (signals) are converted in to electrons, beamed on to the phosphor-coated screen by electron gun creating an image on the screen. Newer : In present technology TFT technology is used in LCD displays. The main advantage of TF...
Read Full here

Know the real objective of Yoga besides the Wellbeing and Physical fitness aspects

By
Image
The real objective of Yoga has been shrouded in false beliefs in the recent decades due to the ever increasing marketing propaganda about the physical fitness aspects and aerobics. Many Yoga centers in many countries including India have found Yoga as a good business tool and there has been an increasing focus about the Yoga, its advantages to the physical fitness and flexibility are being overwhelmingly discussed. All that can be considered as just one of the many dimensions of Yoga called ‘Hatha Yoga’ and it is not complete Yoga in itself. Though almost every one is quite familiar with the name ‘YOGA’, there may perhaps be only a few who understand it in its true spirit. Some think about it to be a mysterious science leading to certain supernatural powers known as Siddhis.  Others confine it to physical exercises of Asana (posture), Pranayama (regulated breathing), etc., meant only for wellbeing, the purpose of building up a sound physique so as to be able ...
Read Full here

Declutter your Office 365 & Exchange email with 'Clutter' option while using Microsoft Office Outlook

By
Image
An additional nice feature Microsoft Office for Outlook particularly when you are migrated to Office 365 is the ‘Clutter’ option which automatically segregates the less important email to a folder called ‘Clutter’ based on your responsive behavior in dealing with your email. Microsoft claims it to be an intelligent feature which learns as you use this option and will serve you better. As stated by Microsoft, these are the important advantages of having activated the Clutter option:
Read Full here

List of all past posts