Why managing and organizing Email is an important issue?

By
Email is an indispensable tool in the modern offices which require their employees to work on computers for many professions.

Email is a word that literally means electronic mail and now email has replaced the traditional letters between various organizations, persons and family members. Business do send important letters related to contracts where signatures are involved, but otherwise the trend these days is to stick with email, opt to receive bills online, for saving time, energy and environment.

In spite of a tremendous raise of IM (instant messaging) apps because of large number of mobile subscribers, email still has its place on the internet space and it may exist till a new agreed method of credible communication would be invented that could replace email.

In the near future it doesn't seem to be possible.

Let us not forget that until very recently companies like Blackberry, Nokia, Samsung, Motorola, etc built a big gamut of phones particularly with QWERTY keypads for heavy and efficient usage for handling email and texting for IM apps.

Why email management is a serious issue?

It's because email is so powerful yet effortless as if reaches you in seconds. So business communication as well as personal information sharing is faster than the generations that used tradition paper mail.

So there are too many things for you to prioritize. Not every email sender is efficient in communication skills. One efficient manager may write one properly drafted email with clearly defined objectives while some other may send 100 emails with the same objectives but causing great discomfort to the recipients.

In this series we share with you some great tips based on our professional team's experience of about 10 years in managing email and working in various large project management teams which use professional email services.

We shall address the basic issues first and would be sharing with you the important technical jargon too in the subsequent articles, mentioned here below:

 Methods of accessing Email - Web apps, Email clients like Outlook, Windows Live Mail

Comments

Post a Comment

Popular

What is Gratitude in human values?

By
Gratitude, thankfulness, or gratefulness is a feeling of appreciation (or similar positive response) by a recipient of another's kindness.  We express gratitude when someone shows kindness, provides help, gives a gift, or offers encouragement. Expressing thanks is also appropriate for both big and small gestures, as it strengthens relationships and creates positive feelings.  It is beneficial to show gratitude whenever you genuinely feel it, as this makes interactions more meaningful and strengthens your connection with others. In spirituality, gratitude shifts towards a deeper recognition of life's interconnectedness, such as meditating on the gift of breath, the universe's order, or inner peace as expressions of divine presence. Practices include affirmations such as "I am grateful for this moment" during breathwork or reflecting on personal growth as unseen blessings, aligning with present-moment awareness from traditions like Hindu philosophy. This form trans...
Read Full here

Ahimsa (Non Violence) is the greatest virtue for any human being

By
Ahimsa (Non-violence) is the highest virtue. It is accepted by each and every religion and sect in some form or the other. But is there anyone who follows non-violence 100% ? The answer will be no in all the cases, because taking vegetarian food is also not out of violence. The vegetables like leafy plants, roots, fruits and also grains and pulses all are with life and eating them also is violence. So in the ‘Mahabharata’ (an Indian epic) in ‘Aranyaparva’ non-violence is defined as follows: "There is no one on the surface of earth without committing violence. But one should keep away from violence to the extent possible. So keeping away from violence to the extent possible is itself called non-violence." To all the living beings eating is a must to survive. So eating for survival is not violence. But living for only eating is not acceptable as non-violence. Hence one should only eat to live and not live to eat . So doing minimum harm to the co-living beings fo...
Read Full here

Know about IMEI for GSM and MEID for CDMA for your mobile phone security and validation

By
Image
All over the world the most common technology used for the mobile handsets is the GSM technology, because there are the international players like Vodafone, Orange, Airtel, etc spread in many countries and continents and they use the standard SIM cards that work for GSM enabled handsets only. Though not as largely spread as GSM networks, the CDMA networks are also equally popular in countries like India with the players like TATA and Reliance . Now we need to know two terms – GSM and CDMA. GSM mobile handsets GSM is the acronym for Global System for Mobile communications (originally from Groupe Spécial Mobile) and is the most popular standard for mobile phones in the world. The GSM Association acts as the promoter of this network and according to their estimates 80% of the global mobile market uses the GSM standard.
Read Full here

Discipline

By
  Discipline as the Foundation of Human Life: A Complete and Detailed Exploration Discipline is not a concept limited to classrooms, rules, or authority. It is the invisible structure that shapes every successful life, every stable society, and every wise individual. Without discipline, intelligence lacks direction, freedom becomes destructive, and potential remains unrealized. With discipline, even ordinary ability becomes powerful, consistent, and meaningful. Despite its importance, discipline is often misunderstood. Many see it as punishment, restriction, or the loss of freedom. Others believe discipline is necessary only for children, not for adults or elders. These misunderstandings weaken individuals and societies alike. Discipline is not external force; it is inner order . It is the conscious regulation of thought, behavior, emotion, and desire in alignment with reason, duty, and long-term well-being. The Bhagavad Gita presents one of the most profound explanations of discip...
Read Full here

Using Web Access and Email Client programs for accessing, archiving & retrieving Emails

By
Further to the evaluation of importance of email management (explained in this post Email Management is an important issue ) it is now important to know the methods of accessing emails. Email is a service provided by many companies like Google, Microsoft, Yahoo and many businesses on their own, with the same objective of allowing their users to have an identity in and out of their organizations. Methods to access emails Web Access The simplest method is to access via web. That means the email service provider provides a web address and the user can simply use this URL for logging in from any computer or mobile using the available browsers. The advantage of this method is the direct and updated access to the email server.
Read Full here

Parents' Role in Shaping Children's Behaviour.

By
Good behaviour is the outward expression of an inner order — it reflects a person's character, values, and consciousness. It is not just about manners or external politeness; it is the natural fragrance that arises from a well-cultivated mind and a pure heart. At the human level, good behaviour means living with respect for oneself and others, showing kindness, honesty and self-control in all interactions. In short, good behaviour is living in harmony with dharma, with a mind filled with love and a heart tuned to the higher purpose of life.  It is the bridge between human life and divine life.  In the fast-paced life of today, the meaning of good behaviour often gets blurred by ambition, technology, and competition. Children are quick to learn digital skills but slow to learn emotional sensitivity. The old foundation of respect for parents, teachers, and elders is weakening, not because the young are bad, but because guidance through examples has become rare.  Sri Ra...
Read Full here

Organize the data and folders on your Computer for free without any need of software

By
Image
With ever increasing digital data (files) and fast improving hardware components for the computer, it becomes an increasingly daunting task to organize a computer which has a lot of files, ie., digital files. However with experience and a simple strategy, we can organize the computer folders easily and freely without having the need to spend a single penny for any software. Yes, no software needed. After all, a computer is only as intelligent as its maker, the human. Having said this, it is also important to have realistic expectations about your data to be organized and the time you need to organize the data on your computer. If you have 10 years of data messed up, you may need few hours or minutes every day over a long time to properly organize all the data found on your computer.
Read Full here

Blogging made simple by free 'Windows Live Writer' program

By
Image
If you are the owner of a blog, or just an author who is only concerned about writing the stuff, Windows Live Writer is one program that helps you greatly. You may be in a team of Bloggers in which one is the editor who looks after the content as well as the formatting (bells & whistles) while you may be the one mostly concerned with 'content' which is the king in blog promotion. While we need to acknowledge that generally all blogging services like ‘Blogger’, ‘Wordpress’, ‘Typepad’ do provide almost all options needed to create a nice blog post, they aren’t very easy for everyone, particularly to those of older generations who weren’t using computers during their job days. Particularly when a website or a blog employs more than one person to do the blogging job, the authors may not be computer literates to an extent that they can play with HTML code, widgets, tweaking the CSS, etc.
Read Full here

An Indian dimension to Spirituality and methods of Self Control

By
This   Indian   (Hindu) dimension of Spirituality is our small effort to make our readers know something about ancient India’s wisdom which was precisely preserved in the form of   Vedas, Epics, Puranas, Upanishads , etc, all of which at more than one occasion have never refrained from the discussion on the   human behavior   and the methods of   Self-control . A little consideration will explain the fact that with the gained material knowledge on any subject, people try to do different things and in the process of doing things people make mistakes and those mistakes teach important lessons to improve our lives if those underlying lessons are understood properly Our experiences both good and bad will give way to critical thinking and the process of critical thinking more often is linked to our intellect and to our minds which in turn connect us with our own true selves to let us understand our true nature and the natural principles of this world. So i...
Read Full here

Smartphones or Tablets versus Laptops or Desktop Computers

By
As many of us know Smartphones and tablets like Apple's iPad, Samsung Galaxy tab, etc., can almost replace the desktops and laptop computers in terms of the number of different things you can do with them, not entirely though. They are mostly handy when you are on the go. Further they can even do few other things which the stand alone computers can't do directly (being static/non-movable), like the capturing of photos and small video clips, etc. They have some unique features like GPS (Global Positioning Systems), Geotagging of photos and finally that feature for which the smartphone is primarily in your hands - Voice calls & SMS. These can't be available in any computer except by having some attached auxiliaries. Even then the size matters when you want to go fully mobile. For mobility reasons we have evolved from using Desktop computers to laptops, to palmtops and recently to tablets and smartphones. But have you ever thought or wondered as why there are...
Read Full here

List of all past posts